Suggested Check Acceptance Policy

Employee Training Ideas

• Is your Check Acceptance Policy written?
• Is the policy clear, concise and easy to follow?
• Are the requirements different for payroll and personal checks?
• What types of checks are not accepted?
• Are new employees required to “Read and Understand” the Policy?
• Is there an “effect” for non-compliance by an employee?
• Who insures compliance with the Policy?

Check Acceptance Policy - Personal Checks

• Name and Street Address must be pre-printed on check
• Street Address must be displayed - no P.O. Boxes
• Photo ID (DL or OID) of account holder must be shown and the number noted on check
• Home and work phone numbers must be written on front of check
• Verified checks must have the authorization number written on the front of the check
• Thumbprint required on checks over $500
• Current date must be on the check
• Initials of cashier accepting the check written on the check

Compliance

I have this day received a copy of ABC Grocery Check Acceptance Policy and I understand that I am responsible for abiding by the policies and practices within it.

I agree to abide by the policies and procedures contained therein. I understand the policy and procedures may be changed or modified at any time. Non-compliance with the policies could result in disciplinary action up to and including termination of employment.

If I have questions regarding check acceptance, I will bring them to the attention of my supervisor.

Name ____________________________ Date _____________________

Employee Signature ___________________________________________

Check Acceptance Policy - Payroll Checks

• Name and Street Address of LOCAL business
• Business phone number
• Photo ID (DL or OID) of payee must be shown to cashier and the number noted on check
• Check must be drawn from a local bank - within a 20 mile radius
• Home and work phone numbers of payee
• Thumbprint required on all payroll checks
• Initials of cashier accepting the check

Unacceptable Checks

• Two party checks
• Payroll checks drawn on a personal account
• Starter or Counter checks
• Credit card convenience checks
• Income Tax Refund checks
• Out of Area Payroll checks
• Handwritten or typed payroll checks
• Money Orders
• Versa Checks

Compliance

I have this day received a copy of ABC Grocery Check Cashing Policies and Procedures and I understand that I am responsible for reading the policies and practices within it.

I agree to abide by the policies and procedures contained therein. I understand the policy and procedures may be changed or modified at any time. Non-compliance with the policies could result in disciplinary action up to and including termination of employment.

If I have questions regarding check acceptance, I will bring them to the attention of my supervisor.

Name _______________________________________ Date ___________________

Employee Signature _____________________________________________________